Privacy Policy for thebillyboys.com
1. Introduction
At The Billy Boys (“we”, “us”, or “our”), accessible via thebillyboys.com, we are committed to protecting your personal data and respecting your privacy. We uphold the highest standards of data protection and transparency in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the California Consumer Privacy Act (“CCPA”), and other applicable privacy laws. This Privacy Policy outlines how we collect, use, share, and safeguard your personal information, and how you can exercise your rights with regard to your data.
2. Scope of Policy and Data Controller
This Privacy Policy applies to all visitors, users, and others who access or use our services through thebillyboys.com (the “Website”). As the data controller, The Billy Boys determines the purposes and means of processing your personal data. This policy governs our data practices in connection with our Website, services, and communications.
If you have any questions about this policy or how we handle your personal data, please contact us at [email protected].
3. Categories of Data Processed
We may collect and process the following types of personal data:
a. Usage Data
This includes data concerning your interactions with the Website, such as IP address, browser type, pages visited, session duration, referring URLs, and timestamps. This data helps us ensure the Website functions properly and securely.
b. Account Data
When you create an account or purchase from us, we may collect your name, billing and shipping addresses, email address, phone number, and login credentials.
c. Profile Data
We collect data relating to your preferences, interests, purchasing habits, and behavior on the Website to provide you with personalized experiences.
d. Communication Data
If you reach out via our contact forms, customer service chat, email, or other channels, we collect the content of your communications and our responses, along with timestamps.
e. Technical Data
This includes information about the devices you use to access the Website, such as device model, operating system, language settings, screen resolution, and system configurations.
f. Transaction Data
We process payment-related information (e.g., payment method and status), shipping details, order history, and delivery confirmations in connection with purchases.
g. Preference Data
We collect your marketing and communication preferences, including opt-ins, email subscription choices, and product interest selections, where applicable.
4. Legal Bases for Processing
We rely on the following lawful bases under the GDPR to process your personal data:
– Consent: Where required by law, we will obtain your explicit consent before collecting or processing personal data.
– Contract: We process personal data to fulfill contractual obligations, such as completing a sale or offering customer service.
– Legitimate Interests: We process data to improve our services, detect fraud, enforce user safety, conduct analytics, and maintain the functionality of thebillyboys.com.
– Legal Obligation: In certain cases, we are required to process your data to comply with legal obligations or regulatory requirements.
For CCPA-compliant users, we do not sell your personal data in the sense defined by law. You retain the right to opt out of the sharing of personal information as detailed below.
5. Your Rights
Under applicable privacy laws, particularly the GDPR and CCPA, you have the following rights regarding your personal data:
– Right of Access: You can request access to the personal data we hold about you.
– Right to Rectification: You may correct inaccurate or incomplete information we hold.
– Right to Erasure: You may request that we delete your personal data under certain legal and contractual conditions.
– Right to Restrict Processing: You have the right to restrict how your data is processed in specific circumstances.
– Right to Data Portability: You may receive your personal data in a structured, commonly used, and machine-readable format and have the right to transmit it to another controller.
To exercise any of these rights, please contact us at [email protected].
6. Security Measures
We implement organizational, administrative, technical, and physical safeguards to protect your data:
– All data transmissions are secured using SSL/TLS encryption.
– Servers are protected by updated firewalls and security protocols.
– Access to data is controlled through role-based permissions.
– Secure backups are conducted regularly.
– Employees are trained in data protection practices.
Despite our efforts, no method of transmission over the internet or storage system is absolutely secure, therefore we cannot guarantee absolute data security.
7. International Transfers
We may transfer and store your personal data outside your country of residence, including in countries not subject to an adequacy decision under the GDPR. In such cases, we rely on lawful mechanisms such as standard contractual clauses approved by the European Commission or other appropriate safeguards to ensure data protection.
8. Data Retention
We retain your personal data only as long as necessary for the purposes for which it was collected, including:
– Usage and Technical Data: Retained for up to 12 months for analytics and security purposes.
– Account and Profile Data: Retained for the duration of your account and up to 5 years following account termination or last activity.
– Transaction Data: Retained for accounting, tax, and legal compliance purposes for a minimum of 7 years.
– Communication Data: Retained for up to 3 years from the date of last contact.
– Preference Data: Retained until you update your preferences or withdraw consent.
9. Cookie Policy
We use cookies and similar tracking technologies to enhance the functionality and performance of thebillyboys.com. Cookies serve the following purposes:
– Essential Cookies: Necessary for the core operation of the Website, such as navigation and session management.
– Functional Cookies: Enable enhanced functionality like language preferences and user-specific settings.
– Analytics Cookies: Help us understand usage behavior, interaction levels, and performance optimization.
– Performance Cookies: Monitor load times and detect errors to improve your experience.
10. Cookie Management and Compliance
For GDPR and CCPA compliance, we provide cookie consent mechanisms that allow users to accept or reject non-essential cookies when visiting thebillyboys.com. Users may modify preferences via our cookie settings panel, usually accessible from the Website footer. Additionally, browser settings may be adjusted to block certain types of cookies.
Under CCPA, authorized California users may opt-out of the sale or sharing of their personal information and can submit such requests via our contact email: [email protected].
11. Children’s Privacy
The Billy Boys does not knowingly collect personal information from children under the age of 13. If we become aware that personal data from a child has been collected without appropriate legal basis or parental consent, we will take steps to delete such data. If you believe we have collected children’s data inappropriately, please contact us at [email protected].
12. Policy Updates
We may revise this Privacy Policy from time to time in order to reflect significant changes in our data practices, regulatory requirements, or operational practices. Any updates will be posted on thebillyboys.com, and where necessary, we will notify users through appropriate channels to review the changes.
13. Contact Us
For any inquiries, requests regarding this Privacy Policy, or for the exercise of your data protection rights, please contact us at:
Email: [email protected]
We are committed to protecting your rights and providing transparency in our data practices. If you have any questions or concerns about your privacy while using thebillyboys.com, we welcome you to get in touch.
This Privacy Policy is designed to demonstrate our ongoing compliance with the GDPR, CCPA, and other applicable privacy regulations.